Ringkasan Pekerjaan (Job Purpose)

Document Controler is a high-level records management functional role for project and must liaise with the related Department to ensure that Operational and Project records are maintained according to the requirements.

The Document Controller will be responsible for both project (study and infrastructure) and Tanamalia operational records, the effective set-up and running of the document control functions for the project site and has technical overwrite of Document Controllers. The Document Controller will be required to assume the responsibility for the training of project team members and managing of the document control function. The Document Controller must be able to lead the team to establish Effective and efficient documentation creation, management, flow, transactions and deliverables in electronic format. Furthermore, the Document Controller will be auditing, monitoring and ensuring the effectiveness of procedures including the coordination of communications, interfacing with remote team members and external contractors, and implementing operating procedures in a milestone-oriented environment.

Tugas & Tanggung Jawab (Task & Responsibility) :

1. Provide day to day task such as but not limited to: manage incoming and outgoing documents (transmittal), perform document scanning, archive documents, maintain the security of confidential documents, maintain document security from unauthorized parties, search for and provide documents to employees and/or customers when needed, create template designs for documents, checking document accuracy, report developments related to document storage, ensure the destruction of sensitive documents, update the document if there are any changes, and maintain document management system (dms).The Document Controller has 1.5+ years of experience in administration and uses his/her experience to provide day to day guidance on specific tasks to other members of the team.
2. Provide Confidential document retrieval services to Senior Management, Contracts and Legal teams. Point of contact for special projects and document gathering for legal claims, litigation, etc. High level of confidentiality required.
3. Provide technical document control and direction to construction contractors and ensure compliance to Vale standards. Leads document control kick-off meetings with contractors and contract managers.
4. Provide development and oversight to document control standards, processes and work instructions – Although this is a team effort, it requires an owner to keep aligned and updated.
5. Primary document control trainer for all project users. This has added complexity since there are three document control systems in place, each with a specific application and a very large number of new users requiring training and technical support, which is primarily provided by the Senior Document Controller.

Persyaratan (Qualification) :

• Umum :

1. Sehat jasmani & rohani, dibuktikan dengan surat keterangan sehat dari Rumah Sakit.
2. Memiliki keinginan bekerja yang tinggi, berdedikasi, dapat bekerjasama secara individual dan tim, aktif, jujur dan bertanggung jawab.
3. Memiliki KTP dan berdomisili di Luwu Timur di Luwu Timur.
4. Tidak memiliki catatan kriminal, dibuktikan dengan SKCK dari kepolisian.
5. Sudah melakukan Vaksinasi Covid-19 minimal yang pertama, dibuktikan dengan Sertifikat atau Surat Keterangan Vaksinasi Covid-19 dari aplikasi Peduli Lindungi Kementerian Kesehatan Republik Indonesia.

• Khusus :

1. Minimum D3 (diploma) degree with IPK 3.0 (scale 4) or equivalent.
2. The Document Controller has 1.5+ years of experience in administration
3. Have knowledge in PT Vale’s documents structure, especially for projects
4. Fluent in English both spoken and writing is a must.
5. Advance level in Microsoft Office 365, DMS is also a must.

Berkas lamaran dikirim dengan menyertakan :

1. Surat lamaran.
2. Curicculum Vitae (CV).
3. Fotocopy KTP 1 lembar.
4. Fotocopy KK 1 lembar.
5. Fotocopy ijazah sesuai dengan persyaratan 1 lembar.
6. Fotocopy transkrip nilai 1 lembar.
7. Fotocopy sertifikat kompetensi/keahlian/training sesuai dengan persyaratan 1
8. Pas Foto 3×4 2 lembar.
9. Fotocopy SKCK 1 lembar.
10. Fotocopy A-K1 lembar.
11. Fotocopy sertifikat terkait pengalaman kerja dan kursus/pelatihan 1 lembar.
12. Sertifikat Vaksinasi Covid-19 minimal yang pertama dari aplikasi Peduli Lindungi Kementerian Kesehatan Republik Indonesia.

Lamaran ditujukan ke :                                     

• PT. Harapan Sejahtera Utama

Jl. Pattimura II F.303 Magani, Nuha, Luwu Timur

92984

0475 321 644

atau

E-Mail : hrd@pthsu.co.id

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